I am always doing that which I cannot do, in order that I may learn how to do it.
- Pablo Picasso
Can you think of anything more destructive to time management than a poorly run meeting? We can’t … and have spent many a meeting wasting precious time. We have spent years of experience to define the critical elements to run an effective meeting.
There have been many, many articles written on how to run an effective meeting. We will not repeat the essence of those articles here.
Through more than 35 years of business experience, we have identified the 4 most critical keys to an effective, focused meeting. We believe these keys are as follows:
Meeting shouldn’t happen
Every meeting must have one clear decision maker. If there’s no decision maker — or no decision to be made … the meeting shouldn’t happen.
How many meetings have you attended that didn’t need to happen? Too many, right? This is the most important problem to fix.
No more than 10 people should attend … desirably fewer.
If you are the person in charge of the meeting, don’t let the attendee list happen by chance. Make a statement who attends and whether substitutes are allowed. Take control.
Inputs from everyone
Every person should give input … otherwise they shouldn’t be there.
The meeting organizers job at the end of the meeting is to go around to everyone in the room and request inputs. It will be amazing what you learn and don’t learn. Apply what you learn about the attendance to the attendees list for the next meeting.
No waiting for meeting
No decision should ever wait for a meeting. If a meeting absolutely has to happen before a decision should be made … then the meeting should be scheduled immediately.
Really can’t imagine decisions being made by committee, can you? If this is the case, the problem is usually more significant than managing a meeting.
These rules sound like common sense, but they often disappear as companies get larger and leadership less decisive.
What do you think about these 4 key elements of a meeting? Have any pointers to add? Have any experiences to share with this community? Have any questions or comments to add below.
It’s up to you to keep improving your continuous learning performance.
All you get is what you bring to the fight. And that fight gets better every day you learn and apply new lessons.
When things go wrong, what’s most important is your next step.
Test. Learn. Improve. Repeat.
Are you devoting enough energy continually improving your continuous learning?
Do you have a lesson about making your learning better you can share with this community? Have any questions or comments to add in the section below?
Mike Schoultz is the founder of Digital Spark Marketing, a digital marketing and customer service agency. With 40 years of business experience, he blogs on topics that relate to improving the performance of your business. Find them on G+, Twitter, and LinkedIn.
Digital Spark Marketing will stretch your thinking and your ability to adapt to change. We also provide some fun and inspiration along the way. Call us for a free quote today. You will be amazed how reasonable we will be.
More reading on continuous learning from Digital Spark Marketing’s Library: